Source: workspace.google.com/blog

Google Workspace’s priority is to provide help, not ads. Artificial intelligence works best when it provides practical assistance to users and their teams in achieving their goals. That’s why the Google Workspace team has made the Gemini app a powerful and versatile AI-powered assistant for business, ready to tackle a wide range of tasks, from market analysis to creative brainstorming. To help users unlock its full potential, Google Workspace experts are sharing five new features to help create, strategize, and collaborate more effectively. The Google team has also prepared an announcement that will change how teams can use the Gemini app together — the ability to share Gems.

1. NEW: Turn individual experience into a team asset with sharable Gems

Gems are customizable versions of Gemini that you can tailor to your specific needs and tasks. Users can create a „Marketing Copywriter” expert Gem that knows the brand voice, or a „Code Reviewer” Gem that understands programming standards and can be used to consistently perform repetitive tasks without needing to re-enter long prompts each time.

The Google team is announcing that users can now share their own Gems. This has been one of the top requests from users, and now everyone can create and share Gems with their teammates. Sharing Gems will be similar to sharing a Google Doc or Sheet. You can make someone a Viewer or an Editor, and if the Gem contains uploaded files, the user will also be prompted to share them.

This can enhance a team’s potential by helping its members expand their expertise and increase productivity. Imagine a marketing manager creating a „Brand” Gem trained on the unique brand voice and sharing it with the entire department. This will scale content creation while ensuring brand consistency across all channels. Or a sales manager distributes a „Proposal Builder” Gem with their team to accelerate deal closures based on best practices.

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Share Gems with your team members to create powerful team resources.

2. Go from novice to expert in minutes with Deep Research

Instead of spending hours or days on manual research, you can now delegate the gathering of complex information to Gemini. The Deep Research feature performs large-scale, automated research on complex topics, searching hundreds of websites on the user’s behalf to create comprehensive reports. These reports go beyond simple summarization, providing detailed analysis and conclusions with verified, built-in citations that can be easily exported to Google Docs to share while collaborating with your team. You can also create other resources like web pages, infographics, quizzes, audio summaries, and more to help gain additional insights. Here are some interesting ways to use Deep Research that Google experts recommend:

Industry research to explore new potential markets
Asking Gemini to gain a deeper understanding of the competitive landscape
Using research to gather more information before engaging with a potential client.

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Explore complex topics and get a comprehensive, easy-to-read report with Deep Research.

3. Create captivating videos with Veo 3

Gemini allows users to use Veo 3, Google’s latest high-definition video generation model. You can bring your creative ideas to life by creating compelling, high-quality 8-second video clips with realistic sound — just by describing what you want to see. This is perfect for creating engaging content for things like marketing campaigns and social media, bringing video creation capabilities to everyone. (If you need to combine video clips into longer videos for things like training, presentations, or demos, use Google Vids, where you can combine them with other visuals, music, AI avatars, or voiceovers, etc.)

Bring your videos to life with Veo 3 in Gemini.

4. Get insights from Google Workspace

Gemini is directly integrated with the Google Workspace apps that people use every day, helping you get more done without switching between different tabs and tools. You can quickly find information and create summaries from your conversations and content in Gmail, Docs, Drive, and other services — all without leaving the Gemini app.

For example, a sales representative preparing for an important conversation with a potential client can ask the Gemini app: „Summarize all emails and meeting notes with [Company Name] from the last 90 days.” Gemini can retrieve relevant emails from Gmail, find meeting notes in Google Docs, and compile a concise, actionable brief in seconds.

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Gemini easily connects with other Google Workspace apps.

5. Stay up-to-date and get regular help with scheduled actions

Gemini is becoming more proactive with scheduled actions. You can set up personalized updates and reminders to run daily, weekly, or as a one-time event. Get a summary of unread emails and your calendar every morning, receive a quick overview of top news, or automate other routine tasks so you can focus on what’s most important. Google experts have noticed how people on their teams use the Gemini app to get properly briefed for the day and stay informed about the latest news in the tech world.

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Plan ahead by scheduling actions in the Gemini app

Get started today

The Gemini app is a powerful AI-powered assistant designed for everyday work. The Google team encourages users and their teams to start exploring these features and discover how they can work more efficiently and achieve more. The Gemini app, with advanced access to features and models with enterprise-grade security and privacy, is included in Google Workspace Business and Enterprise plans.

Wise IT is an official Google Workspace partner in Ukraine! Request a free consultation on implementing and configuring the Google Workspace platform for your team: