{"id":1661,"date":"2024-09-30T17:57:22","date_gmt":"2024-09-30T14:57:22","guid":{"rendered":"https:\/\/googlecloud.wiseit.com.ua\/bez-kategoriyi\/yak-pidvyshhyty-bezpeku-korporatyvnogo-seredovyshha-google-workspace-vidpovid-klasyfikacziya-danyh\/"},"modified":"2024-12-19T15:35:14","modified_gmt":"2024-12-19T13:35:14","slug":"google-workspace-data-classification","status":"publish","type":"post","link":"https:\/\/googlecloud.wiseit.com.ua\/en\/novyny-en\/google-workspace-data-classification\/","title":{"rendered":"How to improve the security of the Google Workspace corporate environment? The answer is data classification"},"content":{"rendered":"

In today\u2019s world, companies generate and manage vast amounts of data every day. We share documents with colleagues or external organizations that contain data from essential information to critical confidential files. In some cases, the data can get out of control, leading to many problems. One effective strategy for collaborative data management is data classification.<\/p>\n

In this article, we\u2019ll look at data classification features in Google Workspace environments that can help us classify data at scale. Usage examples will also be provided. Before we do that, it\u2019s important to understand why you need to classify data in the first place?<\/p>\n

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Why should we classify data?<\/strong><\/h2>\n
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Data classification is an important part of information management and protection in every modern organization, however companies may have different reasons for classification, let\u2019s look at some of them.<\/p>\n

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Security and Compliance<\/strong><\/p>\n

When data is classified and categorized (eg based on privacy level), it is much easier to control. Companies can implement appropriate security measures for categories, for example, sensitive data such as customer credit card numbers may have higher security controls compared to less critical data. Categorization also helps to comply with various regulations such as GDPR, HIPAA and others that mandate strict handling and protection of sensitive information.<\/p>\n

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Data management and operational efficiency.<\/strong><\/p>\n

Classified data can be effectively managed \u2013 the end user can search for specific information based on its category or sensitivity, while the forensic team applies retention rules based on specific classification fields.<\/p>\n

Companies can make better decisions when they identify patterns, when data is classified, audit capabilities help us learn more about how and what data is being used.<\/p>\n

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Risk reduction<\/strong><\/p>\n

Classification of data plays a crucial role in risk management. After determining what data is sensitive, companies can apply various security policies and measures to protect against data leakage or excessive sharing.<\/p>\n

Data can be classified as a result of a data loss prevention action. When credentials are found, a rule can prevent users from taking certain actions, such as sharing a file outside of the company.<\/p>\n

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Data management<\/strong><\/p>\n

Effective data management is based on a structured approach to data management, where data classification is a fundamental element that ensures consistent application of data processing policies and procedures throughout the organization.<\/p>\n

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Google Workspace functions for data classification<\/strong><\/h2>\n
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In this section, we\u2019ll explore the features you can use to classify data in Google Workspace environments, explore different use cases, and features that help administrators classify data at scale.<\/p>\n

Google Drive tags<\/strong><\/h4>\n
\"Marcin_Milewski_10-1724134010209.png\"<\/figure>\n
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The main functionality of Google Workspace that allows users to categorize files is disk labels.<\/p>\n

As administrators, we define classification labels to apply to files stored on Drive. The main purpose of tags is to store file metadata. They can be as simple as a single value tag to store department information, or they can have many structured fields that include selected items, dates, numbers, or categories \u2013 depending on your company\u2019s needs.<\/p>\n

Disk labels have various use cases, including:<\/p>\n